(i)

The particulars of its organization, functions and duties;

High Commission of India is headed by High Commissioner and Deputy High Commissioner and has following Wings: Administration, Consular, Commerce, Community Affairs and Information & Culture. Each Wing is headed by Counsellor or First Secretary/Second Secretary rank officer.

The functions of the High Commission inter alia, include political and economic cooperation between India and Canada, trade and investment promotion between the two countries , cultural activities and exchanges, press and media liaison, scientific cooperation in bilateral and multilateral contexts and rendering of consular/passport/visa services to the general public.

High Commission functions within the purview of business allocated to the Ministry of External Affairs under the Government of India's Allocation of Business Rules and Transaction of Business Rules.

(ii)

The powers and duties of its officers and employees;

General Administrative powers are derived from IFS (PLCA) Rules, as amended from time to time and instructions of the Ministry of External Affairs thereon.

Financial powers of the Officers of the High Commission of India have been detailed in the Delegated Financial powers of the Government of India's Representatives Abroad. General Financial Powers and instructions/rules of Government of India and /or Ministry of External Affairs from time to time.

Consular powers of High Commission are derived from Consular Manual, the Passports Act, 1967 and instructions of the Ministry of External Affairs/Ministry of Home Affairs from time to time.

The duties and responsibilities of the officers and staff working in the High Commission are defined by the High Commissioner.

(iii)

The procedure followed in the decision making process, including channels of supervision and accountability;

Decisions are made under the instruction and supervision of the High Commissioner.

(iv)

The norms set by it for the discharge of its functions

Norms are set under the instruction and supervision of the High Commissioner.

(v)

The rules, regulations, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions;

IFS PLCA rules and annexures 

Delegated Financial Powers of Government of India’s Representatives Abroad
Passports Act, 1967
Fundamental Rules and Supplementary Rules
Central Civil Services(Conduct) Rules
Central Civil Services(CCA) Rules
General Financial Rules
CCS(Leave) Rules
CCS(Travelling Allowance) Rules
Central Government(Receipt & Payment) Rules
Consular Manual
Manual on Office Procedure etc.
Besides, the above-mentioned rules and regulations, the High Commission functions as per other Government of India rules and regulations as applicable from time to time.

(vi)

A statement of the categories of documents that are held by it or under its control;

Classified documents/files relating to India's external relations and internal affairs, matters of national security, defence, trade policy etc.

Unclassified documents/files on the above subjects and also on joint statements, declarations, agreements and MoUs etc.

Passport and consular services application forms, booklets etc.

(vii)

The particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof;

High Commission of India functions within the norms of dictated by India’s foreign policy formulated by the Ministry of External Affairs, rules and regulations of Government of India that apply to it in administrative, commercial, consular and cultural matters. Policy is implemented by the High Commission under the guidance and supervision of the High Commissioner.

(viii)

A statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public;

High Commission, wherever necessary, interacts with the local think tanks, academic community and others in matters of mutual interest and in furtherance and implementation of Government of India policies and objectives. 

(ix)

A directory of its officers and employees;

A directory is given at Annex-I 

(x)

The monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations;

A statement of monthly remuneration is at Annex-II 

(xi)

The budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made;

The Budget figures for the current financial year are given in the statement atAnnex-III

(xii)

The manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes;

High Commission of India does not have any subsidy programme.

(xiii)

Particulars of recipients of concessions, permits or authorizations granted by it;

No concessions/permits are granted by the High Commission of India.

(xiv)

Details in respect of the information, available to or held by it, reduced in an electronic form;

The website of the High Commission's has requisite information on various matters of general and public interest. Dissemination of information to interested parties on India and its various aspects is done by different modes and channels. The High Commission also makes available to interested individuals various CD's and DVD's containing information on India, its people and culture.

(xv)

The particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use;

The High Commission has also a library open to the public during the normal working hours.

(xvi)

The names, designations and other particulars of the Public Information Officers;

Public Information officer:- 
C. Gurusubramanian 
Telephone 613-744-7834
Fax: 613-744-3033
Email: pic.ottawa@mea.gov.in

(xvii)

such other information as may be prescribed and thereafter update these publications every year;

The High Commission's website has information which is updated on a regular basis.

A list of earlier CPIO & FAAs from 1.1.2015 is at Annexure IV